Monterey Select Board
Minutes of the meeting of 6/16/14
Meeting Opened at: 9am
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Kenn Basler
Also in attendance for parts of the meeting: Jacob Edelman for the Monterey News, Pat Rodriguez, Chief Backhaus and Steve Weisz
The board met with Director of Operations, Maynard Forbes to review the following:
1. Weekly report was reviewed.
2. Maynard made the following recommendations with regards to the bids that were opened last week. Maynard recommended that the Tryon bid be accepted for the equipment rental. A motion was made to accept Tryon Construction’s equipment rental bid which was lower in all aspects. The motion was seconded and unanimously approved. Regarding the gravel bids, the one from Tonlino did not meet the bid specs but of the other 2 bids Tryon Construction came in the lowest and Maynard recommended accepting their bid for processed and bank run gravel. A motion was made to accept Tryon’s bid for processed and bank run gravel. The motion was seconded and approved. Wayne recused himself from this motion and vote.
3. The highway department is trying a different work schedule (6am to 2pm instead of 8am to 4pm) for the next few weeks as its cooler in the mornings.
4. Both school crossing signs were run over, one isn’t repairable and the other is.
5. Maynard will have a firm date next week for his last day with the Town.
Miscellaneous Select Board Items Reviewed:
1. Mail was reviewed which included:
a. Notice of the annual Monterey Water Company meeting, Wayne will attend.
2. The Board discussed their vision for the group they are organizing to help review the resumes received for the Director of Operations position. The Board is going to meet with the chosen interested parties once to sit down and review all of the resumes and receive comments that they may have. The Select Board will perform the interviews and make the final decision as to who to hire.
3. Wayne noted that he has had one resident request that the Roads and Machinery Committee be reinstated which would have some technical know how and would be advisory to the Select Board with regards to capital expenses, projects, etc. Wayne asked if the other Board members how they felt about this and how much supervision they want to impose upon the new Director beyond the direct supervision of the Select Board. Much discussion ensued about what the logistics and responsibilities of such a committee would or should be. It was agreed that if the Board moved forward with this it was agreed that the committee would be a forum for information to flow both ways but would not have any involvement in policy making. The Board will continue this discussion at a later date.
4. Wayne and Scott updated Kenn on the School Committee meeting last week which focused around the surrounding schools futures.
5. Pat Rodriguez came in to inquire about how to receive homeowner assistance to improve the septic systems around Lake Garfield. The Board referred Pat to the Board of Health as well as the Conservation Commission. Pat stated that the new Lake Garfield Association members will be visiting the homeowners around the lake about their septic systems and bringing them up to code.
6. The Board reviewed with Pat the response from MIIA regarding using our insurance policy to cover the boat rides. MIIA doesn’t consider donating $1 being responsible for the event. MIIA stated that the event would need to run by the Town not sponsored by the Town to be covered under our insurance. The events that the Friends of Lake Garfield holds on town property should actually have their own insurance that they list the Town as an additional insured on. Kenn feels that we can bend the language enough to satisfy the insurance company. Scott suggested that the Friends of Lake Garfield should look into how much a one day policy would cost them (MIIA has suggested that this policy would be relatively inexpensive). The Board is going to send additional communications to the
insurance company to see if there may be another option.
7. While here Pat also commented that Julio was the Deputy Harbormaster which caused some confusion as he has not been appointed to this position which was confirmed in a phone call with the Chief. The current Harbormaster position is held by the Chief of Police and there isn’t anyone appointed as the Deputy. The Chief was asked to come into the meeting to discuss the Harbormaster position(s): The Chief stated that the problem with having a civilian act as a deputy harbormaster is that they are not legally able to issue boating citations which is only available to law enforcement officers. Currently the only 2 officers on the force that are eligible to perform the duties of the Harbormaster are the Chief and the Sergeant. Another duty of the Harbormaster is they are allowed to issue
mooring permits which legally are to be issued through a lottery process and we can institute a fee with the application/permit. Kenn will speak to Julio to let him know that the appointment as Deputy Harbormaster has not been made.
8. Steve Weisz came in inquiring about filling a vacancy on the Cultural Council: Steve was referred to the Cultural Council directly as they make their recommendations for appointment to the Board.
9. Police Chief’s weekly report was reviewed.
10. Executive Secretary’s weekly report was reviewed.
a. M. Noe informed the Board that her request for a public document from the library has not been fulfilled and the 10 days they had to respond has passed. It was agreed that if the document were brought over to the Town Hall today a complaint/appeal would not be filed with the Secretary of the Commonwealth.
b. The Board discussed with M. Noe reopening the discussion to enter into an employment contract with M. Noe as is allowed under MGL since it has come to light that there are multiple positions in town with contracts. The Board agreed and asked her to make a proposal to present to the Board.
11. The minutes from 6.9.14 were discussed and Kenn had several changes which were made and approved. Discussion ensued on how much should be included in the minutes and what shouldn’t be. Kenn gave the attached document as a suggestion of the format he’d like the minutes to be written in. Scott felt that the minutes should be talking points and not a story being told. Wayne agreed with M. Noe’s position that having minutes that are more full bodied make it easier to go back in history when need be but also felt that the minutes could include less commentary. Scott didn’t want the minutes to have a personal feeling to them. The Board was reminded that they have the authority to edit the DRAFT minutes however the DRAFT minutes are still available as a public
record.
12. At the recommendation of the Town Clerk a motion was made to appoint Anne Marie Enoch as a Registrar of Voters. The motion was seconded and unanimously approved.
13. Kenn inquired how the other Board members felt about our current Town Counsel. Both Wayne and Scott feel comfortable with him and feel that he does a good job as counsel for the Town. Kenn suggested that there may be better options out there. Wayne felt that our current counsel was in tune with our needs and was comfortable keeping him. It was agreed to reappoint Jeremia Pollard for another year.
14. The Board discussed the email sent to the Board last week by M. Noe with regards to the way another ECAC member spoke to her made false accusations of her.
15. Kenn is going to provide the Board with a list of items/responsibilities that are exclusive to the Library Trustees when it comes to specific library matters.
16. The Board made the attached list of reappointments for the terms noted.
ADA Co-ordinator |
1 year |
Mary |
Makuc |
Berkshire Regional Planning Commission Alternate Delegate |
1 year |
Wayne |
Burkhart |
Building Commissioner |
2 years |
Donald |
Torrico |
Alternate Inspector of Bldgs/Alternate Bldg Commissioner |
2 years |
Thomas |
Race |
Local Inspector |
2 years |
Gary |
Danko |
Civil Defense Coordinator |
3 years |
Peter |
Brown |
Conservation Commission |
3 years |
Christopher |
Blair |
Director of Operations for Highways Buildings and Town Property |
1 year |
Maynard |
Forbes |
Fire Inspector |
1 year |
Maynard |
Forbes |
Gas Inspector |
2 years |
Robert |
Krupski |
Hearings Officer |
1 year |
Robert |
Burnick |
Historical Commission |
3 years |
Barbara |
Tryon |
Executive Secretary |
1 year |
Melissa |
Noe |
Materials Recycling Facilty (MRF) Advisory Board Representative |
1 year |
Rudolph |
Gero |
Memorial Day Coordinator |
3 years |
Scott |
Jenssen |
Network Administrator |
1 year |
Tom |
Roy |
Plumbing Inspector |
2 years |
Robert |
Krupski |
Records Liaison Officer for Select Board |
1 year |
Melissa |
Noe |
Southern Berkshire Solid Waste Mgmt District |
1 year |
Wayne |
Burkhart |
Telecommunications Department Delegate |
1 year |
Monica |
Webb |
Telecommunications Department Delegate, Alternate |
1 year |
Larry |
Klein |
Town Counsel |
1 year |
Jeramia |
Pollard, Esq |
Transportation Advisory Committee (Berkshire MPO) |
1 year |
Wayne |
Burkhart |
Veteran's Agent |
1 year |
Laurie |
Hils |
Wilson McLaughlin House Committee |
1 year |
Joe |
Baker |
Wilson McLaughlin House Committee |
1 year |
Christine |
Goldfinger |
Wilson McLaughlin House Committee |
1 year |
Laurie |
Shaw |
Wilson McLaughlin House Committee |
1 year |
Evelyn |
Vallianos |
Wilson McLaughlin House Committee |
1 year |
Mary |
Makuc |
Wilson McLaughlin House Committee |
1 year |
Cynthia |
Weber |
WiredWest Organizing Committee Representative |
1 year |
Monica |
Webb |
WiredWest Organizing Committee Alternate |
1 year |
Larry |
Klein |
Wilson McLaughlin House Committee |
1 year |
Cara |
Carroll |
Wilson McLaughlin House Committee |
1 year |
Elizabeth |
Maschmeyer |
Wilson McLaughlin House Committee |
1 year |
Michael |
Banner |
Conservation Commission |
3 years |
Tim |
Lovett |
Fire Department |
1 year |
Shawn |
Tryon, Chief |
Fire Department |
1 year |
Maynard |
Forbes, Asst Chief |
Fire Department |
1 year |
Mark |
Makuc, Captain |
Fire Department |
1 year |
Del |
Martin, Captain; EMT |
Fire Department |
1 year |
Patrick |
Sheridan, Firefighter |
Fire Department |
1 year |
Warren |
Thomson, Firefighter |
Fire Department |
1 year |
John |
Makuc, Firefighter |
Fire Department |
1 year |
Rick |
Andrus, Firefighter |
Fire Department |
1 year |
Scott |
Amstead, Firefighter |
Fire Department |
1 year |
Robert |
Rodgers, Firefighter |
Fire Department |
1 year |
Carly |
Detterman, EMT |
Fire Department |
1 year |
Chris |
Tryon, Deputy Chief |
Fire Department |
1 year |
Felix |
Carroll, Firefighter |
Fire Department |
1 year |
Scot |
Sheridan, Firefighter |
Fire Department |
1 year |
Roy |
Carwile, Firefighter |
Fire Department |
1 year |
Cody |
Funk, Firefighter |
Fire Department |
1 year |
William |
Baumann, Firefighter |
Fire Department |
1 year |
Jeffrey |
Spratt, Firefighter |
Fire Department |
1 year |
Claudia |
Martin, Junior Firefighter |
Fire Department |
1 year |
Justin |
Makuc, Junior Firefighter |
Fire Department |
1 year |
Keegan |
Wellauer, Junior Firefighter |
Police Department, Police Chief |
1 year |
Gareth |
Backhaus |
Police Department, Sergeant |
1 year |
Michael |
Johnson |
Police Department, Part Time Officer |
5 months |
Rudolph |
Gero |
Police Department, Part Time Officer |
1 year |
Adam |
Gonska |
Police Department, Part Time Officer |
1 year |
Stephanie |
Fredsall |
Police Department, Part Time Officer |
1 year |
Donald |
Hopkins |
Police Department, Part Time Officer |
1 year |
Robert |
Hungate |
A motion was made and unanimously approved to adjourn the meeting at: 12:20pm
Submitted by:
Melissa Noe, Executive Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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